Student in a swimming poolWelcome to the HCES Clinic! Nurse Meredith Holden is here to provide emergency medical care, screen students for illness, teach health maintenance, administer medication, and administer physician ordered treatment and/or procedures. If she can be of help to you or your children, please do not hesitate to call. See below for some health-related reminders.

  • Clinic: (804) 365-8123

Absences Due to Illness

If your child will be absent from school due to an illness, please report his/her absence by calling (804) 365-8123.

Returning to School After an Illness

In order to be present at school, a student should be free of fever, vomit, and diarrhea for a minimum of 24 consecutive hours without medication.


Hanover County’s medication policy prohibits the transfer of any type of medication, prescription or over-the-counter, by your child. All medications must be unopened in the original container and brought to the clinic by a parent or guardian who must complete a “Permission to Dispense Form.” We require a doctor’s written order to dispense any medication for 10 days or more.


At the beginning of the school year, we distribute allergy alert letters to classrooms in which there is a child with severe allergies. These letters provide guidelines for foods that must be avoided as snack items throughout the year in order to protect our students. If you receive an allergy letter, please read it carefully, and keep it for reference throughout the year.  

Wellness Policy

During the summer of 2015, the Hanover County SD School Board revised the Wellness Policy (School Board Policy 6-3.19) to state that food may not be brought into the school building to be shared with other students. If you wish to recognize your child’s birthday or another special occasion, please do not send edible treats for the class.  

This policy also requires that we provide all parents with advance notification of any instructional activities or classroom parties that may involve food. For this reason, you will receive at least one week’s notice of these events, including a specific menu. This notification will also be your opportunity to provide permission for your child to participate or offer information regarding accommodations he/she will need.


Please access and print forms on the division Health Services page.

The following forms may be picked up from the clinic or requested from Nurse Meredith Holden.

  • Memorandum of Understanding for Private Duty Nurse

  • Release of Medical Information

  • Medically Fragile Health Services Plan

  • Medical Procedure Order Form


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